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Exam Proctoring Policy and Proctoring Agreement Form
As part of our mission to provide services in
support of research, knowledge and cultural enrichment, the Cobb
County Public Library proctors exams under the following guidelines:
The fee for exams is $10.00 per exam for Cobb County Public Library
card holders in good standing and $25.00 for all others. Payment
must be made in cash or check before the exam will be administered.
The test taker must fill out the
Proctoring Agreement form for each exam.
Appointments to take exams must be made in advance. Exams must be
taken during regular library hours. Unscheduled exams cannot be
accommodated.
It is the test taker’s responsibility to ensure that exams are
received in time for the exam.
Exams may be administered at any library. The test taker
should contact the library directly to make arrangements. Testing
accommodations may vary from library to library. It is the test
taker’s responsibility to ensure that the physical facilities are
adequate for their test taking requirements. Quiet study areas may
not be available at all libraries.
Each library will maintain a log of exams received. The log will
contain test taker information, date exam received, expiration date
if provided, date exam taken, date exam mailed, and proctor’s
initials.
Any librarian may administer the exam. The librarian who
monitors the examination will be the librarian in charge, or their
designee at the time the test taker takes the examination (not
necessarily the librarian to whom the examination was mailed).
It is the test taker’s responsibility to provide materials needed to
take the exam.
Picture ID is required for all exams.
For print exams the exam is administered in glassed-in study rooms
when available. One-on-one monitoring is not provided. The library
does not guarantee that the test taker will be under observation
during the test.
Online exams are administered at computers in an open, public area.
The Library will hold copies of finished exams, at the instructor’s
request, for 30 days.
Print exams will be returned by U.S. Postal Service or by fax. Exams
will be handled the same as other outgoing library mail. The library
cannot arrange for UPS or FedEx pickup.
The Library is not responsible for providing postage. If the
institution does not provide postage or envelopes, it is the test
taker’s responsibility to provide stamps or envelopes.
The library cannot assume responsibility for completed exams not
received by the institution.
Exams not taken by the expiration date will be returned, if postage
is provided, or shredded.
(Approved: Library Board of Trustees-October, 26,
2009)
Please complete the
Proctoring Agreement Form, print and sign. The completed
form will be requested at the time the exam is proctored at the
Library.
The Central Library
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Maintains a log to record receipt
and administration of exams
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Administers exams in
glassed-in study rooms behind the reference desk. The
librarians can see the student but may not watch throughout the
exam.
All Library Locations
- Any librarian may administer the
exam.
- Exams not taken by the expiration
date will be returned, if postage is provided, or shredded.
Exams may also be administered at
any branch. The student should have a branch librarian fill
out the proctor form.
We do ask that participating
institutions and students provide the following:
Institution
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Name of the educational institution
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Name of the student
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Instructions for proctor on
administering the exam
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Expiration date (default is 3 months
from receipt)
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Return envelope with postage.
Student
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Materials necessary for completing
the exam
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Picture ID
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Return envelope and postage if this
is not provided by the institution.
The student is expected to call the
Library to find out if the exam has arrived and to schedule a time
to take it.
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